When charging expenditures to sponsored projects there are several questions to answer before processing the expense or reimbursement:
- Is the expense allowable under Federal regulations and university guidelines (see allowable/unallowable section)?
- Is the expense an approved expenditure according to the budget submitted to the sponsor (see award modification section)?
- Was the expense incurred within the start and end date of the project (see award modification section)?
- Are there sufficient funds in the budget to cover the expense and related fringes and facilities & administrative costs (see award modification section)?
If the answer to all of these questions is “yes,” then you can process the expense. See Expenditure Processing Flowchart. If there is a question as to whether a charge is allowable, please contact Sponsored Programs Accounting.